MARPOL compliance, oil record books, garbage management — 19 questions
Industry Guidance ICS: Tanker Safety Guide (Chemicals) Fifth edition 4.3.2 MARPOL Annex II Prevention of Pollution by Noxious Liquid Substances.
All liquid cargoes carried in bulk are defined by MARPOL as either oil (Annex I) or as NLS (Annex II) The MARPOL Annex II regulations assign pollution criteria for all regulated NLS… Cargo record book All operations involving the loading, discharging and cleaning of cargo tanks after the carriage of NLS products should be recorded in the ship’s cargo record book.
IMO: MEPC.312(74) Guidelines for the Use of Electronic Record Books under MARPOL 2.1 These Guidelines are only applicable to the use of electronic record books on board to meet the requirements of the following record books and recording requirements under the MARPOL Annexes and the Technical Code on Control of Emiss ion of Nitrogen Oxides from Marine Diesel Engines (NOX Technical Code): .2 Cargo Record Book (MARPOL Annex II, regulation 15.1); 2.2 The use of an electronic record book to record operational logs is an alternative method to a hard copy record book.
The electronic record book may allow ships to utilize their technology to reduce administrative burdens and contribute to on board environmental initiatives, e.g. reduction of paper use. storage.
Backups should ensure the offline record is updated automatically every time changes are made to entries to ensure the backing up process is not forgotten by the user. 5 Declaration 5.1 Any electronic system deemed to meet the above criteria should be provided with written confirmation by the Administration and carried on board the ship for the purpose of regulatory surveys or inspections.
An example of a declaration can be seen in the appendix. 5.2 Delegating the assessment of the electronic record book against these Guidelines and the issuing of a declaration on behalf of the Administration by recognized organizations (ROs) is at the discretion of the Administration.
TMSA KPI 10.1.3 requires that procedures minimise marine and atmospheric emissions and ensure that they are always within permitted levels.
Procedures may include: • Methods of minimising emissions. • Identification of applicable regulations. • Environmentally responsible disposal methods. • Emissions monitoring. • Fuel analysis. • VOC management.
IMO: ISM Code 1.2.3 The safety management system should ensure: 1. compliance with mandatory rules and regulations, and 2. that applicable codes, guidelines and standards recommended by the Organization, Administrations, classification societies and maritime industry organizations are taken into account.
IMO: MARPOL Annex II Regulation 15 Cargo Record Book 1 Every ship to which this Annex applies shall be provided with a Cargo Record Book, whether as part of the ship’s official logbook or otherwise, in the form specified in the appendix II to this Annex. 2 After completion of any operation specified in appendix II to this Annex, the operation shall be promptly recorded in the Cargo Record Book. 3 In the event of an accidental discharge of a noxious liquid substance or a mixture containing such a substance or a discharge under the provision of regulation 3 of this Annex, an entry shall be made in the Cargo Record Book stating the circumstances of, and reason for, the discharge. 4 Each entry shall be signed by the officer or officers in charge of the operation concerned and each page shall be signed by the master of the ship.
The entries in the Cargo Record Book, for ships holding an International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk or a certificate referred to in regulation 7 of this Annex, shall be at least in English, French or Spanish.
Where entries in an official national language of the State whose flag the ship is entitled to fly are also used, this shall prevail in the case of dispute or discrepancy. case of unmanned ships unde r tow, shall be kept onboard the ship.
It shall be retained for three years after the last entry has been made.
Appendix II Form of Cargo Record Book for ships carrying noxious liquid substances in bulk.
List of Items to be recorded • Loading of cargo • Intern al transfer of cargo • Unloading of cargo • Mandatory prewash in accordance with the ship’s Procedures and Arrangements Manual • Cleaning of cargo tanks except mandatory prewash (other prewash operations, final wash, ventilation, etc.) • Discharge into the sea of tank washings • Ballasting of cargo tanks • Discharge of ballast water from cargo tanks • Accidental or other exceptional discharge • Control by authorized surveyors • Additional operational procedures and remarks
The vessel operator should have developed procedures for maintaining the Cargo Record Book, either in paper or electronic format, in accordance with MARPOL Annex II and any Flag Administration guidance.
The procedures should include: • What cargo related operations are required to be entered in the Cargo Record Book. • Who is required to enter the details of a cargo related operation into the Cargo Record Book. • When entries are required to be entered in the Cargo Record Book. • The use of the correct official name in accordance with the Certificate of Fitness for each entry requiring the cargo to be identified.
The entries may also include the popular trading name or abbreviation. • When the Master is required to verify the accuracy of the Cargo Record Book entries and sign each page. • The procedure for correcting entries made in error. • The procedure for entering cargo related operations which had been overlooked and not entered in the Cargo Record Book in the correct chronological order. • Instructions for operations required to be entered under Section K, Additional operational procedures and remarks. • Instructions for retention of completed Cargo Record Books.
Where the vessel is using an electronic record book for recording the entries required in the Cargo Record Book, instructions for the use of the electronic record book should be provided, including automatic backing up of data to offline storage and an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
The use of the electronic record book should be authorised by a Declaration from flag/class.
['Sight, and where necessary review, the company procedures that for maintaining the Cargo Record Book (CRB) in accordance with MARPOL Annex II and any Flag Administration instructions.', 'Review the entries in the CRB for a recent series of cargo operations relating to a single cargo and verify that: o Each operation had been entered in the CRB in the correct chronological sequence from the time the cargo was initially loaded until the completion of cargo tank cleaning and disposal of any generated tank washings. o Each entry included the information required by the instructions in the CRB. o Each entry was signed by the officer in charge of the operation. o Each page was counter', 'signed by the Master. of Fitness. o Where prewash operations had been carried out in accordance with MARPOL requirements, the CRB entry was endorsed by the local port authority inspector or equivalent. o Discharge of tank washings was in accordance with the company procedure and MARPOL Annex II. o Where wash water had been discharged to a reception facility, a receipt or certificate specifying the quantity of tank washings transferred, together with the time and date of the transfer, was kept together with the CRB. o Where tank washings had been transferred to the sea, the entries in the CRB were consistent with the vessel’s operations at the time of the operati on by comparison with the deck logbook. o Where an error or omission had been made, the method of correcting or inserting an updated entry had been made in accordance with the company procedure.', 'Where the vessel is using an electronic record book for recording the entries required in the Cargo Record Book, verify that data is being automatically backed up to offline storage and that there is an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
Sight t he Declaration from flag/class.
The review of CRB entries should be limited to the previous six months.
Expected Evidence', 'The company procedures for maintaining the Cargo Record Book, either in paper or electronic format, in accordance with MARPOL Annex II and any Flag Administration instructions.', 'Cargo Record Books for the previous six months.', 'Cargo records for the previous six months.', 'The Bridge Log Book for the previous six months.', 'Where an electronic record book is in use, the Declaration from flag/clas s.
Potential Grounds for a']
Industry Guidance INTERTANKO: A Guide for Correct Entries in the Oil Record Book (Part II – Cargo/Ballast Operations).
Second Edition. 2.2 Objective of the Guide The objective of this Guide is to provide simple and clear advice and guidance for making entries in the ORB Part II with the aim of: • Ensuring compliance with the relevant MARPOL Annex I requirements; • Facilitating and simplifying the onboard work of the responsible officers and the Master; and, • Ensuring uniform and consistent ORB Part II record -keeping that is aligned with and compatible with, other shipboard log books and records.
IMO: MEPC.1/Circ.872 Unified Interpretations of Regulations 1.23 and 36.2.10 of MARPOL Annex I Terminal hose flush water Interpretation of regulation 36.2.10 When the master of an oil tanker agrees to accept terminal hose flush water from a Single Point Mooring (SPM) or a Conventional Buoy Mooring (CBM), that flush water should be categorized as the disposal of residues under regulation 36.2.10… IMO: MEPC.312(74) Guidelines for the Use of Electronic Record Books under MARPOL 2.1 These Guidelines are only applicable to the use of electronic record books on board to meet the requirements of the following record books and recording requirements under the MARPOL Annexes and the Technical Code on Control of Emission of Nitrogen Oxides from Marine Diesel Engines (NOX Technical Code): 2.2 The use of an electronic record book to record operational logs is an alternative method to a hard copy record book.
The electronic record book may allow ships to utilize their technology to reduce administrative burdens and contribute to on board environmental initiatives, e.g. reduction of paper use. 4.4.2 T he electronic record book should have the capability to allow automatic backup of data in the system to offline storage.
Backups should ensure the offline record is updated automatically every time changes are made to entries to ensure the backing up process is not forgotten by the user. 5 Declaration 5.1 Any electronic system deemed to meet the above criteria should be provided with written confirmation by the Administration and carried on board the ship for the purpose of regulatory surveys or inspections .
An example of a declaration can be seen in the appendix. 5.2 Delegating the assessment of the electronic record book against these Guidelines and the issuing of a declaration on behalf of the Administration by recognized organizations (ROs) is at the discretion of the Administration.
TMSA KPI 10.1.3 requires that procedures minimise marine and atmospheric emissions and ensure that they are always within permitted levels.
Procedures may include: • Methods of minimising emissions. • Identification of applicable regulations. • Environmentally responsible disposal methods. • Emissions monitoring. • Fuel analysis. • VOC management.
IMO: ISM Code 1.2.3 The safety management system should ensure: 1. compliance with mandatory rules and regulations, and 2. that applicable codes, guidelines and standards recommended by the Organization, Administrations, classification societies and maritime industry organizations are taken into account.
IMO: MARPOL Annex I Regulation 36 Oil Record Book Part II – Cargo/ballast operations 1 Every oil tanker of 150 gross tonnage and above shall be provided with an Oil Record Book Part II (Cargo/Ballast Operations).
The Oil Record Book Part II, whether as part of the ship’s official logbook or otherwise, shall be in the form specified in the appendix III to this Annex. 2 The Oil Record Book Part II shall be completed on each occasion, on a tank -to-tank basis if appropriate, whenever any of the following cargo/ballast operations take place on the ship: 1. loading of oil cargo 2. internal transfer of oi l cargo during voyage; 3. unloading of oil cargo; 5. cleaning of cargo tanks including crude oil washing; 6. discharge of ballast except from segregated ballast tanks; 7. discharge of water from slop tanks; 8. closing of all applicable valves or similar devices after slop tank discharge operations; 9. closing of valves necessary for isolation of dedicated clean ballast tanks from cargo and stripping lines after slop tank discharge operations; and, 10. disposal of residues. 4 In the event of such discharge of oil or oily mixture as referred to in regulation 4 of this Annex or in the event of accidental or other exceptional discharge of oil not excepted by that regulation, a statement shall be made in the Oil Record Book Part II of the circumstances of, and reasons for, the discharge. 5 Each operation described in paragraph 2 of this regulation shall be fully recorded without delay in the Oil Record Book Part II so that all entries in the book appropriate to that operation are completed.
Each completed operation shall be signed by the officer or officers in charge of the operation concerned and each completed page shall be signed by the master of the ship.
The entries in the Oil Record Book Part II shall be at least in English, French or Spanish.
Where entries in an official language of the State whose flag the ship is entitled to fly are also used, this shall prevail in the case of dispute or discrepancy. 6 Any failure of the oil discharge monitoring and control system shall be noted in the Oil Record Book Part II. 7 The Oil Record Book shall be kept in such a place as to be readily available for inspection at all reasonable times and, except in the case of unmanned ships under tow, shall be kept onboard the ship.
It shall be preserved for a period of three years after the last entry has been made.
The vessel operator should have developed procedures for maintaining the Oil Record Book Part II (ORB II), either in paper or electronic format, in accordance with MARPOL Annex I and any Flag Administration guidance.
The procedure should include: • What cargo related operations are required to be entered in the ORB II. • Who is required to enter the details of a cargo related operation into the ORB II. • When entries are required to be entered in the ORB II. • When the Master is required to verify the accuracy of the ORB II entries and sign each page. • The procedure for correcting entries made in error. • The procedure for entering cargo related operations which had been overlooked and not entered in the ORB II in the correct chronological order. • Instructions for operations required to be entered under Section O, Additional operational procedures and general remarks. • Instructions for retention of completed ORB II.
Where the vessel is using an electronic record book for recording the entries required in ORB II, instructions for the use of the electronic record book system should be provided, including automatic backing up of data to offline st orage and an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
The use of the electronic record book should be authorised by a Declaration from flag/class.
['Sight, and where necessary review, the company procedures for maintaining the Oil Record Book Part II in accordance with MARPOL Annex I and any Flag Administration instructions.', 'Review the entries in the ORB II for a recent series of cargo operations relating to a single cargo and verify that: o Each operation had been entered in the ORB II in the correct chronological sequence from the time the cargo was initially loaded until the completion of cargo tank cleaning and disposal of any generated tank washing water. o Each entry was signed by the officer in charge of the operation. o Each page was counter', 'signed by the Master. o Discharge of tank washings was in accordance with the company procedure and MARPOL Annex I. o Where wash water had been discharged to a reception facility, a receipt or certificate specifying the quantity of tank washings transferred, together with the time and date of the transfer, was kept together with ORB II. o Where water from a slop tank had been discharged into the sea, the entries in the ORB II were consistent with the vessel’s operations at the time of the operation by comparison with the deck logbook. o Where an error or omission had been made, the method of correcting or inserting an updated entry had been made in accordance with the company procedure. o Where a transfer of bilge water or sludge from the machinery space had taken place that a corresponding entry was recorded in ORB I.', 'Where an error or omission had been made verify that the method of correcting or inserting an updated entry had been made in accordance with the company procedure.', 'Where the vessel is using an electronic record book for recording the entries required in the ORB II, verify that data is being automatically backed up to offline storage and that there is an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
Sight the Declaration from flag/class.
The review of ORB II entries should be limited to the previous six months of records.
Expected Evidence', 'The company procedures for maintaining the Oil Record Book Part II in accordance with MARPOL Annex I and any Flag Administration instructions.', 'Oil Record Book Part II for the previous six months.', 'Cargo records for the previous six months.', 'The Bridge Log Book for the previous six months.', 'Where an electronic record book is in use, the Declaration from flag/class.
Potential Grounds for a']
Industry Guidance INTERTANKO: A Guide for Correct Entrie s in the Oil Record Book (Part I – Machinery Space Operations).
Fourth Edition. 2.2 Objectives of the Guide Assist ship operators in defining the controls and activities necessary to ensure that: • All operations referred to in regulation 17 of Annex I of MARPOL 73/78 consolidated edition as amended, are recorded in the ORB. • All records are in accordance with the format stipulated by Appendix III of Annex I of MARPOL 73/78 consolidated edition 2011 as amended. • The records in the ORB are compatible with the records in the other log books.
IMO: MEPC.1/Circ.736/Rev.2 Guidance for the Recording of Operations in the Oil Record Book Part I – Machinery Space Operations (All Ships) 2 This Guidance is intended to facilitate compliance with MARPOL requirements on board ships by providing advice to crews on how to record the various operations in the Oil Record Book by using the correct codes and item numbers in order to ensure a more uniform port State control procedure.
IMO: MEPC.312(74) Guidelines for the Use of Electr onic Record Books under MARPOL 2.1 These Guidelines are only applicable to the use of electronic record books on board to meet the requirements of the following record books and recording requirements under the MARPOL Annexes and the Technical Code on Cont rol of Emission of Nitrogen Oxides from Marine Diesel Engines (NOX Technical Code): 2.2 The use of an electronic record book to record operational logs is an alternative method to a hard copy record book.
The electronic record book may allow ships to utilize their technology to reduce administrative burdens and contribute to on board environmental initiatives, e.g. reduction of paper use. 4.4.2 The electronic record book should have the capability to allow automatic backup of data in the system to offline storage.
Backups should ensure the offline record is updated automatically every time changes are made to entries to ensure the backing up process is not forgotten by the user. 5 Declaration 5.1 Any electronic system deemed to meet the above criteria should be provided with written confirmation by the Administration and carried on board the ship for the purpose of regulatory surveys or inspections.
An example of a declaration can be seen in the appendix. 5.2 Delegating the assessment of the electronic record book against these Guidelines and the issuing of a declaration on behalf of the Administration by recognized organizations (ROs) is at the discretion of the Administration.
TMSA KPI 10.1.3 requires that procedures minimise marine and atmospheric emissions and ensure that they are always within permitted levels.
Procedures may include: • Methods of minimising emissions. • Identification of applicable regulations. • Environmentally responsible disposal methods. • Emissions monitoring. • Fuel analysis. • VOC management.
IMO: ISM Code 1.2.3 The safety management system should ensure: 1. compliance with mandatory rules and regulations, and 2. that applicable codes, guidelines and standards recommended by the Organization, Administrations, classification societies and maritime industry organizations are taken into account.
IMO: MARPOL Annex I Regulation 17 Oil Record Book Part I – Machinery space operations 1 Every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and above other than an oil tanker shall be provided with an Oil Record Book Part I (Machinery space operations).
The Oil Record Book, whether as part of the ship’s official logbook or otherwise, shall be in the form specified in appendix III to this Annex. 2 The Oil Record Book Part I shall be completed on each occasion, on a tank -to-tank basis if appropriate, whenever any of the following machinery space operations takes place in the ship: 1. ballas ting or cleaning of fuel tanks; 2. discharge of dirty ballast or cleaning water from oil fuel tanks; 3. collection and disposal of oil residues (sludge); 5. bunkering of fuel or bulk lubricating oil. 3 In the event of such discharge of oil or oily mixture as referred to in regulation 4 of this Annex or in the event of accidental or other exceptional discharge of oil not excepted by that regulation, a statement shall be made in the Oil Record Book Part I of the circumstances of, and reasons for, the discharge. 4 Each operation described in paragraph 2 of this regulation shall be fully recorded without delay in the Oil Record Book Part I so that all entries in the book appropriate to that operation are completed.
Each completed operation shall be signed by the officer or officers in charge of the operation concerned and each completed page shall be signed by the master of the ship.
The entries in the Oil Record Book Part I, for ships holding an International Oil Pollution Prevention Certificate, shall be at least in English, French or Spanish.
Where entries in an official language of the State whose flag the ship is entitled to fly are also used, this shall prevail in the case of dispute or discrepancy. 5 Any failure of the oil filtering equipment shall be recorded in the Oil Record Book Part I. 6 The Oil Record Book Part I shall be kept in such a place as to be readily available for inspection at all reasonable times and, except in the case of unmanned ships under tow, shall be kept onboard the ship.
It shall be preserved for a period of three years after the last entry has been made.
The vessel operator should have developed procedures for maintaining the Oil Record Book Part I (ORB I), either in paper or electronic format, in accordance with MARPOL Annex I and any Flag Administration guidance.
The procedures should include: • What machinery space operations are required to be entered in the ORB I. • Who is required to enter the details of a machinery space operation into the ORB I. • When entries are required to be made in the ORB I. • When the Master is required to verify the accuracy of the ORB I entries and sign each page. • The procedure for correcting entries made in error. • The procedure for entering machinery space operations which had been overlooked and not entered in the ORB I in the correct chronological order. • Instructions for operations required to be entered under Section I, Addit ional operational procedures and general remarks. • Instructions for retention of completed Oil Record Book Part I.
Where the vessel is using an electronic record book for recording the entries required in ORB I, instructions for the use of the electronic record book system should be provided, including automatic backing up of data to offline storage and an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
The use of the electronic record book should be authorised by a Declaration from flag/class.
['Sight, and where necessary review, the company procedure for maintaining the Oil Record Book Part I (ORB I) in accordance with MARPOL Annex I and any Flag Administration instructions.', 'Review the entries in the ORB I for a randomly selected period of approximately 10 uninterrupted days and verify that: o The collection and transfer or disposal of oil residues (sludge) were consistent with the weekly inventory of oil residues retained on board. (Code C) o The disposal of sludge using the incinerator was consistent with the capacity of the incinerator when in sludge burning mode. (Code 12.3) o The disposal of bilge water through the 15 ppm equipment was consistent with the capacity of the 15 ppm equipment. (Code D15.1). o The voluntary declaration of quantities retained on board in oily bilge water holding tanks (Code I) was consistent with the disposals made (Code D15.1) supplement.', 'Review the entries in ORB I more generally, and verify that: o Each operation had been entered in the ORB I in the correct chronological sequence. o Each entry included the information required by the instructions in the ORB I. o Each entry was signed by the officer in charge of the operation. o Each page was counter', 'signed by the Master. o Where an error or omission had been made verify that the method of correcting or inserting an updated entry had been made in accordance with the company procedure.', 'Where sludge (C12.2) or bilge water (D15.3) had been transferred to a cargo area slop tank verify that there was a reciprocal entry in Oil Record Book Part II.', 'Where sludge (C12.1) or bilge water (D15.2) had been disposed of to a reception facility, verify that a receipt or certificate detailing the quantity of residues or oily mixture transferred along with the date and time of the transfer was available with the ORB I.', 'Where bunkering of fuel oil (H26.3) had taken place verify that the entries in the ORB I were consistent with the bunker delivery note (BDN) provided by the bunker supplier', 'Where the vessel is using an electronic record book for recording the entries required in the ORB I, verify that data is being automatically backed up to offline storage and that there is an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
Sight the Declaration from flag/class.
The review of ORB I entries should be limited to the previous six months.
Expected Evidence', 'The company procedures for maintaining the Oil Record Book Part I in accordance with MARPOL Annex I and any Flag Administration instructions.', 'Oil Record Book Part I for the previous six months.', 'The Engine Room Log Book for the previous six months.', 'A copy of the supplement to the IOPP certificate (Form B)', 'Where an electronic record book is in use, the Declaration from flag/class.
Potential Grounds for a']
Industry Guidance IMO: Guidelines for the Implementation of MARPOL Annex V. 2017 Edition.
Preface The main objectives of these Guidelines are to assist: .2 shipowners, ship operators, ship’s crew, cargo owners and equipment manufacturers in complying with the requirements set forth in MARPOL Annex V and relevant domestic laws; IMO: MEPC.1/Circ.834/Rev.1 Consolidated Guidance for Port Reception Facility Providers and Users.
Considerations during MARPOL waste/residues delivery 37 Following delivery, the master should request a Waste Delivery Receipt to document the type and quantity of MARPOL wastes/residues actually received by the facility.
IMO has standardized the format of this document to facilitate its use and application and in order to provide uniformity of records throughout the world… IMO: M EPC.312(74) Guidelines for the Use of Electronic Record Books under MARPOL 2.1 These Guidelines are only applicable to the use of electronic record books on board to meet the requirements of the following record books and recording requirements under the MARPOL Annexes and the Technical Code on Control of Emission of Nitrogen Oxides from Marine Diesel Engines (NOX Technical Code): .3 Garbage Record Book, parts I and II (MARPOL Annex V, regulation 10.3); 2.2 The use of an electronic record book to record operational logs is an alternative method to a hard copy record book.
The electronic record book may allow ships to utilize their technology to reduce administrative burdens and contribute to on board environmental initiatives, e.g. reduction of paper use. storage.
Backups should ensure the offline record is updated automatically every time changes are made to entries to ensure the backing up process is not forgotten by the user. 5 Declaration 5.1 Any electronic system deemed to meet the above criteria should be provided with written confirmation by the Administration and carried on board the ship for the purpose of regulatory surveys or inspe ctions.
An example of a declaration can be seen in the appendix. 5.2 Delegating the assessment of the electronic record book against these Guidelines and the issuing of a declaration on behalf of the Administration by recognized organizations (ROs) is at the discretion of the Administration.
TMSA KPI 10.1.3 requires that procedures minimise marine and atmospheric emissions and ensure that they are always within permitted levels.
Procedures may include: • Methods of minimising emissions. • Identification of applicable regulations. • Environmentally responsible disposal methods. • Emissions monitoring. • Fuel analysis. • VOC management.
IMO: ISM Code 1.2.3 The safety management system should ensure: 1. compliance with mandatory rules and regulations, and 2. that applicable codes, guidelines and standards recommended by the Organization, Administrations, classification societies and maritime industry organizations are taken into account.
IMO: MARPOL Annex V Regulation 10 Placards, garbage management plans and garbage record-keeping 1.1 Every ship of 12m or more in length overall and fixed or floating platforms shall display placards which notify the crew and passengers of the discharge requirements of regulations 3, 4, 5 and 6 of this Annex and section 5.2 of part II-A of the Polar Code, as applicable. 1.2 The placards shall be written in the working language of the ship’s crew and, for ships engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties to the Convention, shall also be in English, French or Spanish. 2 Every ship of 100 gross tonnage and above, and every ship which is certified to carry 15 or more persons and fixed or floating platforms shall carry a garbage management plan which the crew shall follow.
This plan shall provide written procedures for minimizing, collecting, storing, processing and disposing of garbage, including the use of equipment onboard.
It shall also designate the person or persons in charge of carrying out the plan.
Such a plan shall be based on the guidelines developed by the Organization and written in the working language of the crew. 3 Every ship of 400 gross tonnage and above and every ship which is certified to carry 15 or more persons engaged in voyages to ports or offshore terminals under the jurisdiction of another Party to the Convention and every fixed or floating platform shall be provided with a Garbage Record Book.
The Garbage Record Book, whether as part of the account the Guidelines developed by the Organization, or otherwise, shall be in the form specified in appendix II to this Annex: 1.
Each discharge into the sea or to a reception facility, or a completed incineration, shall be promptly recorded in the Garbage Record Book and signed for on the date of discharge or incineration by the officer in charge.
Each completed page of the Garbage Record Book shall be signed by the master of the ship.
The entries in the Garbage Record Book shall be at least in English, French or Spanish.
Where the entries are also made in an official language of the State whose flag the ship is entitled to fly, the entries in that language shall prevail in case of a dispute or discrepa ncy. 2.
The entry for each discharge into the sea under regulations 4, 5, 6 or section 5.2 of chapter 5 of part II -A of the Polar Code shall include date and time, position of the ship (latitude and longitude), category of the garbage and the estimated amount (in cubic metres) discharged.
For discharge of cargo residues the discharge start and stop positions shall be recorded in addition to the foregoing; 3.
The entry for each completed incineration shall include date and time and position of the ship (latitude a nd longitude) at the start and stop of incineration, categories of garbage incinerated, and the estimated amount incinerated for each category in cubic metres; 4.
The entry for each discharge to a port reception facility or another ship shall include date and time of discharge, port or facility or name of ship, categories of garbage discharged, and the estimated amount discharged for each category in cubic metres; 5.
The Garbage Record Book along with receipts obtained from reception facilities shall be kept on board the ship or the fixed or floating platform, and in such a place as to be readily available for inspection at all reasonable times.
This document shall be preserved for a period of at least two years from the date of the last entry made in it. 6.
In the event of any discharge or accidental loss referred to in regulation 7 of this Annex an entry shall be made in the Garbage Record Book, or in the case of any ship of less than 400 gross tonnage, an entry shall be made in the ship's official log-book of the date and time of occurrence, port or position of the ship at time of occurrence (latitude, longitude and water depth if known), the reason for the discharge or loss, details of the items discharged or lost, categories of garbage discharged or lost, estimated amount for each category in cubic metres, reasonable precautions taken to prevent or minimize such discharge or accidental loss and general remarks.
Appendix II to Annex V Form of Garbage Record Book 3 Description of the Garbage Garbage is to be grouped into categories for the purposes of recording in parts I and II of the Garbage Record Book (or ship’s official logbook) as follows: Part I • A Plastics • B Food Wastes • C Domestic Wastes • D Cooking Oil • E Incinerator Ashes • F Operational Wastes • G Animal carcasse s • H Fishing gear • I E-waste Part II • J Cargo residues (non-HME) • K Cargo residues (HME) The amount of garbage on board should be estimated in cubic metres, if possible separately according to category.
The Garbage Record Book contains many references to estimated amount of garbage.
It is recognized that the accuracy of estimating amounts of garbage is left to interpretation.
Volume estimates will differ before and after processing.
Some processing procedures may not allow for a usable estimate of volume, e.g. the continuous processing of food waste.
Such factors should be taken into consideration when making and interpreting entries made in a record.
The vessel operator should have developed procedures for developing a Garbage Management Plan and maintaining the Garbage Record Book (GRB), either in paper or electronic format, in accordance with MARPOL Annex V and any Flag Administration guidance.
The procedure and/or Garbage Management Plan should include: • What garbage related activities are required to be entered in the GRB. • Who is required to enter the details of garbage related activities into the GRB. • When entries are required to be made in the GRB. • When the Master is required to verify the accuracy of the GRB entries and sign each page. • The procedure for correcting entries made in error. • The procedure for entering garbage related activities which had been overlooked and not entered in the GRB in the correct chronological order. • Instructions for retention of completed GRB.
Where the vessel is using an electronic record book for recording the entries required in the Garbage Record Book, instructions for the use of the electronic record book should be provided, including automatic backing up of data to offlin e storage and an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
The use of the electronic record book should be authorised by a Declaration from flag/class.
['Sight, and where necessary review, the company procedures for maintaining the Garbage Record Book (GRB) in accordance with MARPOL Annex V and any Flag Administration instructions.', 'Review the entries in the GRB for a selected period of 10 consecutive days which included a port visit and verify that: o Special areas. o Distance from coastline. o Whether the waste had been comminuted or ground. o Food wastes had been disposed of overboard in accordance with restrictions based on: o Each operation had been entered in the GRB in the correct chronological sequence o Each entry included the information required by the instructions in the GRB. o Each entry was signed by the officer in charge of the operation. o Each page was counter', 'signed by the Master. o Where an error or omission had been made, the method of correcting or inserting an updated entry had been made in accordance with the company procedure.', 'Where garbage had been disposed of to a reception facility, verify that a receipt or certificate detailing the quantity of garbage by category transferred along with the date and time of the transfer was available with the GRB.', 'Where an error or omission had been made verify that the method of correcting or inserting an updated entry had been made in accordance with the company procedure.', 'Where the vessel is using an electronic record book for recording the entries required in the Garbage Record Book, verify that data is being automatically backed up to offline storage and that there is an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
Sight the Declaration from flag/class.', 'Where necessary review the Garbage Management Plan.
The review of GRB entries should be limited to the previous six months. o Garbage was being stored and segregated in a safe and hygienic manner in accordance with the garbage management plan. o Dangerous or toxic waste items, such as aerosols and batteries, were being properly collected and segregated to prevent them from being incinerated or disposed of ashore with general waste.', 'Interview a rating to verify their understanding of onboard garbage management including: o Garbage segregation onboard. o Disposal of aerosols and batteries. o Permitted disposals of garbage to the sea. o Garbage management practices within their operational department.
Expected Evidence', 'The company procedures for developing a Garbage Management Plan and maintaining the Garbage Record Book (GRB), either in paper or electronic format, in accordance with MARPOL Annex V and any Flag Administration guidance.', 'The Garbage Management Plan.', 'Garbage Record Book for the previous six months.', 'The Bridge Log Book for the previous six months.', 'Where an electronic record book is in use, the Declaration from flag/class.
Potential Grounds for a']
Industry Guidance IMO: MEPC.312(74) Guidelines for the Use of Electronic Record Books under MARPOL 2.1 These Guidelines are only applicable to the use of electronic record books on board t o meet the requirements of the following record books and recording requirements under the MARPOL Annexes and the Technical Code on Control of Emission of Nitrogen Oxides from Marine Diesel Engines (NOX Technical Code): .4 Ozone-depleting Substances Record Book (MARPOL Annex VI, regulation 12.6) 2.2 The use of an electronic record book to record operational logs is an alternative method to a hard copy record book.
The electronic record book may allow ships to utilize their technology to reduce administrative burdens and contribute to on board environmental initiatives, e.g. reduction of paper use. 4.4.2 The electronic record book should have the capability to allow automatic backup of data in the system to offline storage.
Backups should ensure the offline record is updated automatically every time changes are made to entries to ensure the backing up process is not forgotten by the user. 5 Declaration 5.1 Any electronic system deemed to meet the above criteria should be provided with written confirmation by the Administration and carried on board the ship for the purpose of regulatory surveys or inspections.
An example of a declaration can be seen in the appendix. 5.2 Delegating the assessment of the electronic record book against these Guidelines and the issuing of a declaration on behalf of the Administration by recognized organizations (ROs) is at the discretion of the Administration. always within permitted levels.
Procedures may include: • Methods of minimising emissions. • Identification of applicable regulations. • Environmentally responsible disposal methods. • Emissions monitoring. • Fuel analysis. • VOC management.
IMO: ISM Code 1.2.3 The safety management system should ensure: 1. compliance with mandatory rules and regulations, and 2. that applicable codes, guidelines and standards recommended by the Organization, Administrations, classification societies and maritime industry organizations are taken into account.
IMO: MARPOL Annex VI Regulation 6 Issue or endorsement of Certificates International Air Pollution Prevention Certificate 1 An International Air Pollution Certificate shall be issued, after an initial or renewal survey in accordance with the provisions of Regulation 5 of this annex to: .1 any ship of 400 gross tonnage and above engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties; Regulation 12 Ozone depleting substances 5 Each ship subject to regulation 6.1 shall maintain a list of equipment containing ozone- depleting substances* *See appendix 1, Supplement to International Air Pollution Prevention Certificate (IAPP Certificate), section 2.1 6 Each ship subject to regulation 6.1 that has rechargeable systems that contain ozone depleting substances shall maintain an ozone-depleting substances record book.
This record book may form part of an existing logbook or electronic record book as approved by the Administration. 7 Entries in the ozone -depleting substances record book shall be recorded in terms of mass(kg) of substance and shall be completed without delay on each occasion, in respect of the following: • .1 recharge, full or partial, of equipment containing ozone- depleting substances; • .2 repair or maintenance of equipment containing ozone-depleting substances; • .3 discharge of ozone-depleting substances to the atmosphere: o .3.2 non-deliberate; • .4 discharge of ozone-depleting substances to land-based reception facilities; and • .5 supply of ozone- depleting substances to the ship.
The vessel operator should have developed procedures for maintaining the Ozone- depleting Substances Record Book, either in paper or electronic format, in accordance with MARPOL Annex VI and any Flag Administration guidance.
The procedures should include: • The operations and emissions required to be entered in the Ozone- depleting Substances Record Book, i.e.: o recharge, full or partial, of equipment containing ozone-deple ting substances. o repair or maintenance of equipment containing ozone- depleting substances. o discharge of ozone-depleting substances to the atmosphere, both deliberate and non-deliberate. o discharge of ozone-depleting substances to land-based reception facilities. o supply of ozone-depleting substances to the ship. • Who is required to enter the details of an operation or emission into the Ozone-depleting Substances Record Book. • When entries are required to be made in the Ozone-depleting Substances Record Book. • When the Master is required to verify the accuracy of the Ozone-depleting Substances Record Book entries and sign each page. • The procedure for correcting entries made in error. • The procedure for entering operations or emissions which had been overlooked and not entered in the Ozone-depleting Substances Record Book in the correct chronological order. • Instructions for retention of completed Ozone- depleting Substances Record Books.
Where the vessel is using an electronic record book for recording the entries required in the Ozone-depleting Substances Record Book, instructions for the use of the electronic record book should be provided, including automatic backing up of data to offline storage and an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
The use of the electronic record book should be authorised by a Declaration from flag/class.
The Ozone-depleting Substances Record Book may form part of an existing logbook or electronic record bo ok.
A list of equipment on board containing ozone- depleting substances is included in the Supplement to the International Air Pollution Prevention Certificate (IAPP Certificate), section 2.1
['Sight, and where necessary review, the company procedures that described the requirements for maintaining the Ozone', 'depleting Substances Record Book, either in paper or electronic format, in accordance with MARPOL Annex VI and any Flag Administration guidance.', 'Review the list of equipment on board containing ozone', 'depleting substances included in the Supplement to the IAPP Certificate, section 2.1.', 'Select an item of equipment listed and review the relevant maintenance records.', 'Review the Ozone', 'depleting Substances Record Book and verify that: o Any equipment recharge, repair or maintenance noted had been correctly recorded in the Ozone', 'depleting Substances Record Book. o The supply of ozone', 'depleting substances to the ship, or discharge of ozone', 'depleting substances to land', 'based reception facilities, had been recorded in the Ozone', 'depleting Substances Record Book, as appropriate.', 'Review the entries in the Ozone', 'depleting Substances Record Book more generally, and verify that: o Each operation had been entered in the Ozone', 'depleting Substances Record Book in the correct chronological sequence. o Each entry included the information required by the company procedures. o Each entry was signed by the officer in charge of the operation. o Where an error or omission had been made verify that the method of correcting or inserting an updated entry was in accordance with the company procedures.', 'Where the vessel is using an electronic record book for recording the entries required in the Ozone', 'depleting Substance s Record Book, verify that data is being automatically backed up to offline storage and that there is an appropriate method of data recovery if the system were to fail or not be available from the ship’s network.
Sight the Declaration from flag/class.
Expe ct ed Evidence', 'The company procedures that described the requirements for maintaining the Ozone', 'depleting Substances Record Book, either in paper or electronic format, in accordance with MARPOL Annex VI and any Flag Administration guidance.', 'The Ozone', 'depleting Substances Record Book for the previous six months.', 'The maintenance records for the equipment on board containing ozone', 'depleting substances for the previous six months.', 'A copy of the Supplement to the IAPP Certificate.', 'Where an electronic record book is in use, the Declaration from flag/class.
Potential Grounds for a']
Industry Guidance IMO: NO x Technical Code (2008) Technical Code on Control of Emission of Nitrogen Oxides from Marine Diesel Engines 1.3.15 A Technical File is a record containing all details of parameters, including components and settings of an engine, which may influence the NO x emission of the engine, in accordance with 2.4 of this Code. 1.3.16 A Record Book of Engine Parameters is the document used in connection with the Engine Parameter Check method for recording all parameter changes, including components and engine settings, which may influence NO x emission of the engine. 2.3.4 Every marine diesel engine installed on board a ship shall be provided with a Technical File.
The Technical File shall be prepared by the applicant for engine certification and approved by the Administration and is required to accompany an engine throughout its life on board ships.
The Technical File shall contain the information as specified in
Industry Guidance USCG: Code of Federal Regulations.
Title 46. • 32.52-5 Bilge piping for pump rooms and adjacent cofferdams on tank vessels constructed or converted on or after November 19, 1952—TB/ALL. (a) Provisions shall be made for removing drainage from the pumproom bilges and adjacent cofferdams.
A separate bilge pump, ejector, or bilge suction from a cargo pump or cargo stripping pump may be provided for this purpose.
The bilge pump shall not be located in nor shall the piping pass through spaces containing machinery where sources of vapor ignition are normally present. (b) Where a bilge suction is provided from a cargo or stripping pump, a stop check valve shall be fitted in the suction branch, and an additional stop valve shall be fitted also if the bilge suction branch can be subjected to a head of oil from the filling line. (c) Means shall be provided for controlling the cargo or pump room bilge pumps and their suctions or discharges in order that a flooded pump room may be pumped out.
Suitable portable or manually operated pumps may be accepted as complying with this provision, or alternatively, the pump controls shall be arranged so that they are operable from inside the pump room and either from an accessible position outside the pump room, or from the pump room casing above the freeboard deck.
TMSA 10.1.3 requires that procedures minimise marine and atmospheric emissions and ensure that they are always within permitted levels.
These sources could include: • Environmentally responsible disposal methods.
IMO: ISM Code 6.3 The Company should establish procedures to ensure that new personnel and personnel transferred to new assignments related to safety and protection of the environment are given proper familiarisation with their duties.
Instructions which are essential to be provided prior to sailing should be identified, documented and given.
Annex I Regulation 15 1.
Subject to the provisions of regulation 4 of this Annex and paragraphs 2, 3 and 6 of this regulation, any discharge into the sea of oil or oily mixtures shall be prohibited.
Regulation 34 1.
Subject to the provisions of regulation 4 of this Annex and paragraph 2 of this regulation, any discharge of oil or oily mixtures from the cargo area of an oil tanker shall be prohibited except when all the following conditions are met:…
The vessel operator should ha ve developed procedures for draining the pumproom bilges.
These procedures should include: • Transferring bilge contents to cargo/slop tanks or other containment tanks without risk of pollution. • Pumping out the pumproom in the event of flooding, including controlling the bilge pump and suction and discharge valves remotely from the upper deck. • Periodic testing of the arrangements for draining the pumproom bilges.
['Sight, and where necessary review, the company procedures for draining the pumproom bilges.', 'Inspect the arrangements for draining the pumproom bilges, including the controls on platforms above the freeboard deck or the upper deck and verify that: o Valves required to remain open were correctly set. o Valves or controls were marked with their purpose.', 'Where necessary, review Oil Record Book Part II for records of the disposal of pumproom bilge accumulations.', 'Where necessary, review records of tests of the arrangements for draining the pumproom bilges.
Interview the accompanying officer to verify that they were familiar with the pipeline set up to pump the pumproom bilges to a slop or cargo tank when the pumproom was flooded.
Expected Evidence', 'The company procedures for draining the pumproom bilges.', 'The shipboard emergency response plan for pumproom flooding.', 'The Oil Record Book Part II.', 'Records of tests of the arrangements for draining the pumproom bilges.
Potential Grounds for a']
Industry Guidance OCIMF/ICS: International Safety Guide for Oil Tankers and Terminals.
Sixth Edition 12.1.14.2 Line displacement with water On ships with a segregated ballast system, avoid the practice of using cargo pumps on a sea suction.
However, at the end of cargo operations, some terminals require ships to displace the contents of the hoses or MLAs, and perhaps the shorelines, with water.
This practice risks pollution, so it should be done only if essential and should be carefully planned and executed.
Before starting the displacement, the ship and terminal should agree the procedures to be used, particularly the amount to be pumped and the pumping rate.
Pay particular attention to venting the cargo pumps and ensuring there is no outflow of oil when opening the sea valve.
Refer to OCIMF/ICS: Prevention of Oil Spillages through Cargo Pumproom Sea Valves. 12.6.2 Loading cargo tank ballast 12.6.2.1 Operation of cargo pumps When starting to ballast, operate the cargo pumps so that no oil is allowed to escape overboard when the sea suction valve is opened (see OCIMF/ICS: Prevention of Oil Spillages through Cargo Pumproom Sea Valves). 23.7.3 Sea and overboard discharge valves During cargo, tank cleaning/de -ballasting operations, keep a watch to ensure that no oil is escaping through sea valves.
Sea and overboard discharge valves connected to the cargo and ballast systems should be closed and secured using a Lock -out/Tag -out system (LO/TO) and may be sealed when not in use.
In-line blanks should be inserted where provided.
When a LO/TO system is not practical as with hydraulic valves, use some suitable marking to indicate clearly that the valves are to remain closed. 4.
Sea valve monitoring It is recommended that a device be installed to monitor pressure build- up and determine liquid make-up in the section of the pipeline which lies between the inboard and the out -board valves.
Such a device would both provide an early indication of leakage through either valve during cargo handling operations, and enable the leaking valve to be identified.
Devices should be positioned so that both readings and samples can be taken from a point far enough above the pumproom lower platform level that there is no possibility of human exposure to gas concentrations which may accumulate below the floor plates.
The use of a pressure/vacuum gauge rather than a pressure only gauge, is preferable in that it will provide a reliable indication of a vacuum in the line prior to opening the sea-valve for ballasting. 5.2 Display of notice A notice reading “START PUMP BEFORE OPENING SEA SUCTION” should be prominently displayed next to each cargo system suction valve in the pumproom(s).
A similar notice should be displayed in the cargo control room or pump operating location. 5.3 Testing of Sea Valves Note: Care must be taken that the pipe system is not over -pressurised during the test.
This can be done by utilising a pressure limiting device on the air inlet set for no more than 3.5 kg/cm2.
TMSA KPI 6.1.2 requires procedures for pre-operational tests and checks of cargo and bunkering equipment are in place for all vessel types within the fleet.
IMO: ISM Code 7 The Company should establish procedures, plans and instructions, including checklists as appropriate, for key shipboard operations concerning the safety of the personnel, ship and protection of the environment.
The various tasks involved should be defined and assigned to qualified personnel.
The vessel operator should have developed procedures to prevent cargo spillages through cargo system overboard and sea suction valves that included detailed guidance on: • Taking ballast into cargo tanks via sea-valves. • Line displacement with sea water.
And precautionary measures including: • Checking cargo system overboard and sea suction valves are closed and secured prior to commencement of cargo transfer. • Checking cargo system overboard valves and sea suction valves for leakage, where arrangements are fitted. • Testing cargo system overboard and sea suction valves for integrity between dry -docks, where arrangements are fitted. • The maximum test pressure to which sea valve arrangements should be subjected. • Recording these checks and tests. pump operating position.
The HVPQ responses to questions 6.1. 6, 6.1.10, 6.1.11 and 6.1.12 will be inserted in the inspection editor and the final inspection report.
['Sight, and where necessary review the company procedures to prevent cargo spillages through cargo system overboard and sea s uction valves.', 'Review records of: o Checks that cargo system overboard and sea suction valves are closed and secured prior to commencement of cargo transfer in the bridge or cargo logbook. o Checks of cargo system overboard and sea suction valves for leakage. o Tests of cargo system overboard and sea suction valves for integrity between dry', 'docks.', 'Inspect cargo system overboard valves, cargo system sea valves and testing arrangements where fitted.
Expected Evidence', 'Company procedures to prevent cargo spillages through cargo system overboard and sea suction valves.', 'Records of o Checks that cargo system overboard and sea suction valves are closed and secured prior to commencement of cargo transfer in the bridge or cargo logbook. o Checks of cargo system overboard and sea suction valves for leakage. o Tests of cargo system overboard and sea suction valves for integrity between dry', 'docks.
Potential Grounds for a']
Industry Guidance USCG: Code of Federal Regulations.
Title 33. 156.170 Equipment tests and inspections. (a) Except as provided in paragraph (d) of this section, no person may use any equipment listed in paragraph (c) of this section for transfer operations unless the vessel or facility operator, as appropriate, tests and inspects the equipment in accordance with paragraphs (b), (c) and (f) of this section and the equipment is in the condition specified in paragraph (c) of this section. (c) For the purpose of paragraph (a) of this section: • (2) Each transfer system relief valve must open at or below the pressure at which it is set to open; • (3) Each pressure gauge must show pressure within 10 percent of the actual pressure; • (4) Each loading arm and each transfer pipe system, including each metallic hose, must not leak under static liquid pressure at least 1 1/2 times the maximum allowable working pressure; and • (5) Each item of remote operating or indicating equipment, such as a remotely operated valve, tank level alarm, or emergency shutdown device, must perform its intended function. (e) The test fluid used for the testing required by this section is limited to liquids that are compatible with the hose tube as recommended by the hose manufacturer. (f) The frequency of the tests and inspections required by this section must be: • (3) For vessels, annually or as part of the biennial and mid- period inspections.
USCG: Marine Safety Manual, Vol. II: Materiel Inspection SECTION B: DOMESTIC INSPECTION PROGRAMS CHAPTER 6: POLLUTION PREVENTION a.
Introduction.
The high pressure test required by 33 CFR 156.170 is intended to expose a weakness or leak under controlled conditions, so that corrective action can be taken before a spill. • (1) Testing to 1.5 MAWP is standard engineering practice and does not damage or destroy a hose in good working condition. • (2) On the other hand, testing only to MAWP is not a conclusive indicator of hose condition and is not suitable to determine that a hose is safe for transfer operations. b.
Transfer piping systems. • (1) A vessel's oil transfer pipe system in cludes the discharge pump and piping or hose between the pump and the vessel's deck manifold (which connects to the facility or other vessel's transfer system).
The portions of the vessel's oil transfer pipe system, not including non-metallic hose(s), must be tested annually to a minimum of 1.5 times the MAWP of the pipe system. o (a) In this instance, the MAWP can be assumed to be either the pressure at which the transfer piping relief valve is set or, where no relief valve(s) are fitted, the maximum discharge pressure including hydraulic shock that can be developed by the vessel's pump. o (b) For centrifugal pumps, this is the pressure developed by the pump at zero flow conditions, i.e., pump shutoff head. o (c) All non -metallic cargo hose(s) used on a vessel as part of its oil transfer system must also be tested to 1.5 times its MAWP, which will be a minimum of 1,552 kPa per 33 CFR 155.800 and 156.170(c)(1). c.
Acceptance of alternative cargo piping test pressures for vessels.
Achieving test pressures of 150% MAWP for annual cargo piping tests on tank vessels is often impractical while vessels are in service, where transfers are conducted by vacuum or suction method, or outside the shipyard where special equipment is not available.
Therefore, as provided by 33 CFR 156.107, alternative test pressures of not less than 100% MAWP may be used for in-service annual cargo piping tests, provided that a 150% MAWP test of the cargo piping is conducted at least twice in any 5- year period. • (1) The Coast Guard envisions that the 150% MAWP tests will be conducted during drydock periods at the discretion of the vessel owners or operators.
Those vessels with longer drydock intervals must make arrangements to conduct the 150% MAWP tests at least twice in any 5-year period. • (2) All alternative test pressures must provide an equivalent level of safety and protection from pollution.
Accurate records of the required tests must be maintained aboard the vessel.
These records must be made available to the OCMI or COTP upon request . • (3) An alternative to the 150% MAWP test of hoses should not normally be granted.
Sections of piping that cannot be tested without pressurizing cargo tanks, must not be pressure tested due to the possibility of causing structural damage aboard the vessel .
These sections of piping must be visually examined during periods of availability.
TMSA KPI 6.1.2 requires that procedures for pre-operational tests and checks of cargo and bunkering equipment are in place for all vessel types within the fleet.
Tests and checks of equipment may include: • Cargo/bunker line pressure testing IMO: ISM Code 7.
The company should establish procedures, plans and instructions, including checklists as appropriate, for key shipboard operations concerning the safety of the personnel, ship and protection of the environment.
The various tasks should be defined and assigned to qualified personnel.
system, including guidance on the: • Equipment to be inspected/tested. • Inspection and test frequency. • Testing method(s). • Test pressure. • Disposal of the liquid used to test the pipeline system. • Records to be kept.
Bunker pipelines are defined as any pipeline used for taking on, discharging, or internally transferring any fuel for consumption on board.
Inspections should include any pressure relief valves, pressure gauges, valves, ullage gauges, level alarms and emergency shutdown arrangements that form part of the system.
Where ship’s drawings do not define the MAWP for the bunker pipeline system, the MAWP may be assumed to be either: • The pressure at which the transfer piping relief valve is set; or, • Where no relief valve(s) are fitted, the maximum discharge pressure including hydraulic shock that can be developed by the vessel's pump.
Pipelines should be marked with the date of test and the test pressure.
Records should include the date of test, the test pressure and the method and testing medium used.
Pressure testing should be a hydrostatic test, pressure testing using compressed air or inert gas is not acceptable.
Procedures and records may form part of the vessel’s maintenance plan.
The responses to HVPQ questions 6.1.14.1 and 6.1.14.2 will be inserted in the inspection editor and the final report.
['Sight, and where necessary, review the company procedures for the inspection and pressure testing of the bunker pipeline system.', 'Review the records of inspection and testing of the bunker pipeline system.', 'Review records of the disposal of the liquid used to test the pipeline system.', 'During the inspection, observe the condition of the bunker pipeline system and associated equipment.', 'Verify pipelines had been marked with the date and pressure of the last test.
Expected Evidence', 'Company procedures for the inspection and pressure testing of the bunker pipeline system.', 'Records of inspection and testing of the bunker pipeline system.', 'Records of testing the bunker system relief valve, where fitted.', 'Records of testing tank level alarms, where fitted.', 'Records of the disposal of the liquid used to test the pipeline system.
Potential Grounds for a']
Industry Guidance OCIMF/ICS: International Safety Guide for Oil Tankers and Terminals.
Sixth Edition. 10.3 Identifying enclosed spaces Some spaces that do not meet the criteria for an enclosed space may have an unsafe atmosphere and should be subject to the enclosed space procedures.
A list should identify these spaces on every tanker.
Examples include: Ballast water treatment room. 10.4 The hazards of enclosed space atmospheres 10.4.2 Presence of toxic and/or fl ammable gases When preparing to enter a ballast tank or void space, the space should be tested for hydrocarbon vapour and H2S.
Technologies such as ballast water treatment systems introduce an additional risk of gases to enclosed spaces that would not normally be expected on tankers.
For this reason, where ballast water treatment systems are fitted, the precautions noted in section 10.3 should be followed.
Some examples of ballast water treatment systems are: • Electrolysis based systems that may generate hydrogen gas. • Chemical injection systems that inject different chemicals. • Ozone based systems. 12.4.7 Ventilating double hull ballast tanks ventilated.
Toxic gases in the tank atmosphere, or chemicals in the remaining ballast water, may mean precautions need to be taken before entering a tank.
TMSA KPI 6.2.3 requires that comprehensive procedures cover all aspects of ballast handling operations which includes ballast water exchange and ballast water treatment.
IMO: ISM Code 7 The Company should establish procedures, plans and instructions, including checklists as appropriate, for key shipboard operations concerning the safety of the personnel, ship and protection of the environment.
The various tasks involved should be defined and assigned to qualified personnel.
IMO: Ballast Water Management Convention and BWMS Code Regulation D -3 Approval requirements for ballast management systems 2.
Ballast water management systems which make use of Active Substances or preparations containing one or more Active Substances to comply with this Convention shall be approved by the Organisation.
This procedure shall describe the approval and withdrawal of approval of Active Substances and their proposed manner of application.
At withdrawal of approval, the use of the relevant Active Substance or Substances shall be prohibited within one year after the date of such withdrawal. 3.
Ballast water management systems used to comply with this Convention must be safe in terms of the ship, its equipment and the crew.
The vessel operator should have developed procedures for the operation, inspection and maintenance of the ballast water management system (BWMS), including guidance on: • Who is responsible for supervising the use of the BWMS. • Who is permitted to use the BWMS. • Identification of hazards to the crew presented by the operation of the BWMS. • Mitigation measures for hazards presented by the operatio n of the BWMS. • Use, handling and storage of any active substances, such as chemicals, used by the system for disinfection or neutralisation. • Safe disposal of any by -products of the process. • The possible effect of water density, water temperature and suspended solids on the operation of the BWMS. • Actions in the event of a failure of the BWMS. • Records to be kept of the operation of the BWMS.
These procedures may refer to the manufacturer’s operation and safety manual for the BWMS and the vessel’s maintenance plan.
['Sight and where necessary, review the company procedures for the operation, inspection and maintenance of the ballast water management system (BWMS).', 'Inspect the BWMS control panel and verify that the system is operational with no apparent faults or alarms.', 'Review available self', 'monitoring data to verify satisfactory operation.', 'Inspect the visible parts of the BWMS and verify that it is intact and not modified in any respect.', 'Where necessary, review the maintenance and inspection records of the BWMS.', 'Where necessary, review the records of the operation of the BWMS.', 'Interview the accompanying officer and verify their familiarity with: o Company procedures for the operation, inspection and maintenance of the BWMS. o The hazards from the operation of the equipment and the handling and storage of any chemicals used. o The actions in the event of the failure of the BWMS.
Expected Evidence', 'Company procedures for the operation, inspection and maintenance of the ballast water management system (BWMS).', 'The operation and safety manual for the BWMS.', 'Inspection and maintenance records of the BWMS.', 'Records of the operation of the BWMS.
Potential Grounds for a']
Industry Guidance OCIMF/ICS: International Safety Guide for Oil Tankers and Terminals.
Sixth Edition. 23.7.5 Spill containment A permanently fitted spill tank, with suitable means of draining, should be fitted under all tanker/terminal manifold connections.
If no permanent spill tank is fitted, portable drip trays should be placed under each connection to catch any leaks.
Avoid plastic and other non-metallic containers unless bonding i s possible.
SSSCL.
Part 5A Tanker and terminal: Pre -transfer conference.
Item 42: Oil spill clean- up material is available (20.4) Bunker Checklist.
Part F: Ship technical checks before bunkering.
Item 32: Oil spill clean- up material is available (20.4, 24. 2) IMO: Guidelines for the development of Shipboard Marine Pollution Emergency Plans. 2010 edition. 2.5.2.1 Operational spills: The Plan should outline the procedures for safe removal of oil or NLS spilled and contained on deck.
This may be through the use of on -board resources or by hiring a clean- up company.
In either case the Plan should provide guidance to ensure proper disposal of removed oil, NLS and clean-up materials. 3.3 Response equipment: Some ships may carry on board equipment to assist in pollution response.
The type and quantity of this equipment may vary widely.
The Plan should indicate an inventory of such equipment, if carried.
It should also provide directions for safe use and guidelines to assist the master in determining when such use is warranted.
Care should be exercised to ensure that the use of such equipment by the crew is practical and consistent its deployment, oversight, and maintenance.
In order to ensure safe and effective use of such equipment, the Plan should also provide for crew training in the use of it.
The Plan should include a provision that no chemical agent should be used for response to pollution on the sea without authorization of the appropriate coastal State and that such authorization should also be requested, when required, for use of containment or recovery equipment.
USCG: Code of Federal Regulations.
Title 33. 155.205 Discharge removal equipment for vessels 400 feet or greater in length. (a) Oil tankers and offshore oil barges with an overall length of 400 feet or more must carry appropriate equipment and supplies for the containment and removal of on- deck oil cargo spills of at least 12 barrels. 155.210 Discharge removal equipment for vessels less than 400 feet in length. (a) Oil tankers and offshore oil barges with an overall length of less than 400 feet must carry appropriate equipment and supplies for the containment and removal of on- deck oil spills of at least 7 barrels.
In both cases (b) The equipment and supplies must include— 1.
Sorbents. 2.
Non-sparking hand scoops, shovels, and buckets. 3.
Containers suitable for holding recovered waste. 4.
Emulsifiers for deck cleaning. 5.
Protective clothi ng. 6.
A minimum of one non -sparking portable pump with hoses; and 7.
Scupper plugs. (c) During cargo transfer operations, the equipment and supplies must remain ready for immediate use.
TMSA KPI 11.1.1 requires that detailed vessel emergency response plans include initial notification procedures and cover all credible emergency scenarios. • Vessel emergency response plans are reviewed at least annually, to reflect changes in legislation, contact details, vessel equipment and changes in company procedures. • They are additionally reviewed following any incident or drill where the emergency response plans have been used.
IMO: ISM Code 8.1 The Company should establish procedures to identify, describe and respond to potential emergency shipboard situations.
IMO: MARPOL Annex II Regulation 17 Shipboard marine pollution emergency plan for noxious liquid substances board a shipboard marine polluti on emergency plan for noxious liquid substances approved by the Administration. 2.
Such a plan shall be based on the Guidelines* developed by the Organization and written in a working language or languages understood by the master and officers.
The plan shall consist at least of: .3 a detailed description of the action to be taken immediately by persons on board to reduce or control the discharge of noxious liquid substances following the incident; and 1.
In the case of ships to which regulation 37 of Annex I of the Convention also applies, such a plan may be combined with the shipboard oil pollution emergency plan required under regulation 37 of Annex I of the Convention.
In this case, the title of such a plan shall be ‘‘Shipboard marine pollution emergency plan’ ’. * Refer to ‘‘Guidelines for the development of shipboard marine pollution emergency plans for oil and/or noxious liquid substances’’ adopted by the Marine Environment Protection Committee of the Organization by resolution MEPC.85(44), as amended by reso lution MEPC.137(53). (See also IMO: MARPOL Annex I Regulation 37 Shipboard oil pollution emergency plan)
The vessel operator should have developed procedures for the removal of oil or chemical spilled and contained on deck.
These procedures may be partly or wholly contained in the SOPEP or SMPEP and should ensure that: • Suitable equipment is readily available at the manifold and there is an adequate method (non-sparking portable pumps, dump valves to a cargo/slop tank or other equally effective means) for the rapid disposal of spills at the aft end of the main deck on both sides of the vessel. • If transferring to a cargo/slop tank is not a viable option, an enclosed container with a capacity of at least 2 m3 is available for the disposal of spills and water from the deck. • Portable pumps are: o Bonded to the vessel's structure to prevent electrical discharge to earth.
Bonding may be made by external means, or by the discharge hose, if this is attached by means of a flanged connection to the vessel's structure. o Mounted to prevent movement and subsequent damage during operation. • If portable pumps are arranged to discharge to a cargo/slop tank, this is via a suitable fixed connection, not via the insertion of the spill pump dis charge hose through a tank opening such as a sighting port. • If effective draining of a spill cannot be achieved or if pressure release is required, an alternative method of immediately disposing of a spill should be provided. • The arrangement and positioning of the equipment take into account the following: o The effectiveness of dump- valves to a cargo/slop tank will be impacted by: Cargo/slop tank pressure. The liquid level in any U -bends fitted in the drain pipework. The ullage in the receiving tank and the vessel’s trim, particularly when the tank is full, and the vessel is trimmed by the stern. o The location on deck where any spill will accumulate will be impacted by Trim Hogging/sagging • An inventory of the spill clean- up equipment is maintained by a designated officer and periodic inspections carried out. • Crew members receive suitable training in the use of the spill clean-up equipment. • Instructions are available for the safe use of the spill clean- up equipment, including PPE requirements. • No chemical age nt is used in response to pollution on the sea without authorization of the appropriate coastal State • Removed spilled oil or chemical and clean -up materials are properly disposed of.
['Sight, and where necessary review, the company procedures for the removal of oil or chemical spilled and contained on deck.', 'Review the inventory of spill clean', 'up equipment provided on board and the records of periodic inspections.', 'During the main deck inspection: o Review the arrangement, positioning and condition of the spill clean', 'up equipment. o Inspect the stored spill clean', 'up equipment and confirm actual quantities broadly agree with the inventory. o Review the means for the rapid disposal of oil or chemical at the aft end of the main deck on both sides of the vessel. o Where dump valves were installed at the after end of the main deck verify that: \uf0a7 The valve operating controls would remain above the surface of an accumulation of spil led liquid. \uf0a7 The valve operating controls could be accessed without the need to wade into an accumulation of spilled liquid. \uf0a7 The opening of the dump valves would result in the draining of accumulated liquid at any state of list and trim or vapour pressure within the tank and, if not, the limitations that applied were clearly posted.', 'Where safe to do so, request that at least one portable pump is demonstrated and that it could create and maintain suction.', 'Interview a rating to verify they were familiar with the location, purpose and safe use of the spill clean', 'up equipment and PPE provided for dealing with small spills.
Expected Evidence', 'The SOPEP or SMPEP', 'Company procedures for the removal of oil or chemical spilled and contained on deck.', 'The inventory of spill clean', 'up equipment and records of periodic inspections.
Potential Grounds for a']
Purpose of a comprehensive cargo audit.
The purpose of a comprehensive cargo audit should be to identify poor practices, to continuously improve cargo operational standards to ensure safe and efficient cargo transfer, bunker transfer and tank cleaning operations, and to assure companies that high standards of cargo and bunker operations and deck watchkeeping are being maintained onboard and across the fleet.
The purpose of closely observing the interaction and effectiveness of the cargo control room and deck teams and their interactions with the terminal staff during all stages of cargo operations is to evaluate: • Key behaviours of members of the cargo control room and deck teams during cargo, bunkering and tank cleaning operations. • Skills of the cargo control room and deck teams. • Interactions between the cargo control room and deck teams and the terminal staff.
Selection of assessors Comprehensive cargo audits should be conducted by a company representative who was, or had been, an experienced senior deck officer (preferably a Master Mariner with command experience), who was fully up to date with company cargo operational practices, the International Safety Guide for Oil Tankers and Terminals and industry best practices.
This question will only be generated when the vessel operator had indicated, through the pre-i nspection questionnaire, that an appropriate comprehensive cargo audit by a suitably qualified and experienced company representative had been conducted on board the vessel being inspected within the previous twelve months.
The inclusion of this question in the CVIQ does not imply an expectation by OCIMF or its members that a comprehensive cargo audit by a suitably qualified and experienced company representative will be carried out on any vessel at any particular time.
It is not expected that sensitive per sonal data relating to the assessment of individual performance is contained within the report available onboard.
Such assessment, although expected to form part of a comprehensive cargo audit, should remain confidential.
It is an OCIMF expectation that the audit report will include brief details of the assessor’s qualifications and pertinent seafaring experience.
The inspector is not expected or required to: • Make a qualitative assessment of the comprehensive cargo audit report beyond the specific guidance contained herein. • Make a qualitative assessment of the qualification and/or experience of the company representative undertaking the assessment beyond the specific guidance contained herein.
['The inspector should sight the comprehensive cargo audit report and verify that:', 'The comprehensive cargo audit was conducted during the period declared through the pre', 'inspection questionnaire. the pre', 'inspection questionnaire.', 'Brief details of the assessor’s qualification and experience were included within the report.', 'The report contained information relating to the majority of the best practice points from TMSA KPI']
Industry Guidance ICS: Engine Room Procedures Guide.
First Edition. 5.4 Flooding 5.4.2 Prevention, Preparedness and Response Though the engineering team cannot predict or prevent flooding caused by allision, collision and grounding, it can avoid flooding caused by inefficient bilge management.
Best practices to follow include: ( abbreviated) • Maintain and operate bilge and ballast systems properly.
Repair any corrosion or leaks in the lines or pumps straight away. • Test and verify the emergency bilge suction valve regularly, and any other valves for emergency bilge operation. • Take extra care when working on sea chests and seawater mainlines… • Never wedge sounding pipes open.
IMO: MSC.1/Circ.1424 Unified interpretation of SOLAS regulation II -1/48.3 Controls of emergency bilge suction valve in periodically unattended machinery spaces SOLAS Regulation II -1/48.3 reads: Regulation 48 Protection against flooding 3 The location of the controls of any valve serving a sea inlet, a discharge below the waterline or a bilge injection system shall be so sited as to allow adequate time for operation in case of influx of water to the space, having regard to the time likely to be required in order to reach and operate such controls.
If the level to which the space could controls from a position above such level.
Interpretation (A) ‘Bilge injection system’ is same as ‘di rect suction’ referred in SOLAS Reg.II -1/35 -1 3.7.1 and 3.7.2 and is understood to mean ‘Emergency bilge suction’, which is used to discharge overboard large quantities of sea water accumulated in engine room bilges using the main circulating pump or another suitable pump as permitted by 35- 1
Industry Guidance ICS: Engine Room Procedures Guide.
First Edition. 9.3.2 Incinerators • Incinerators are a potential fire hazard, therefore it is essential that their operation is closely monitored, including what is being incinerated. • Waste should not be allowed to accumulate around incinerator spaces other than in the correct storage facilities.
Accumulated waste around incinerator spaces is a fire and occupational health hazard; • Waste oil or sludge should not be incinerated when in ports, harbours or estuaries; • Sludge from EGCS should not be incinerated; and • Plastics and PVC should only be incinerated in IMO -approved incinerators.
UK MCA: Code of Safe Working Practices for Merchant Seafarer’s. 2015 Edition. 2.6.4 Incinerators and compactors should always be operated by competent personnel, and operating instructions should be strictly followed.
IMO: MEPC.244(66) 2014 Standard specification for shipboard incinerators. 3.
Materials and manufacture 3.10 The incinerator furnace may be charged with solid waste either by hand or automatically.
In every case, fire dangers should be avoided, and charging should be possible without danger to the operating personnel.
For instance, where charging is carried out by hand, a charging lock may be provided which ensures that the charging space is isolated fr om the fire box as long as the filling hatch is open.
Where charging is not effected through a charging lock, an interlock should be installed to prevent the charging door from opening while the incinerator is in operation with burning of garbage is in progress or while the furnace temperature is above 220C. the furnace temperature is above 220C 4.
Operating requirements 4.5 The incinerator should have warning plates attached in a prominent location on the unit, warning against the unauthorized opening of doors to combustion chamber(s) during operation and against overloading the incinerator with garbage. 4.6 The incinerator should have instruction plate(s) attached in a prominent location of the unit that clearly addresses the following: 4.6.1 Cleaning ashes and slag from the combustion chamber(s) and cleaning of combustion air openings before starting the incinerator (where applicable). 4.6.2 Operating procedures and instructions.
These should include proper start up procedures, normal shut -down procedures, emergency shut -down procedures, and procedures for loading garbage (where applicable).
TMSA KPI 10.1.3 requires that procedures minimise marine and atmospheric emissions and ensure that they are always within permitted levels.
Procedures may include: • Methods of minimising emissions. • Identification of applicable regulations. • Environmentally responsible disposal methods. • Emissions monitoring. • Fuel analysis. • VOC management.
IMO: ISM Code 1.2.3 The safety management system should ensure: 1. compliance with mandatory rules and regulations, and 2. that applicable codes, guidelines and standards recommended by the Organization, Administrations, classification societies and maritime industry organizations are taken into account.
IMO: MARPOL Annex VI Regulation 16 Shipboard Incineration 1 Except as provided on paragraph 4 of this regulation, shipboard incineration shall be allowed only in a shipboard incinerator. 2 Shipboard incineration of the following substances shall be prohibited: 1. residues of cargoes subject to Annex I, II or III or related contaminated packing materials; 2. polychlorinated biphenyls (PCBs); 3. garbage, as defined by Annex V, containing more than traces of heavy metals; 4. refined petroleum products containing halogen compounds; 6. exhaust gas system cleaning system residues. 3 Shipboard incineration of polyvinyl chlorides (PVCs) shall be prohibited, except in shipboard incinerators for which IMO Type Approval Certificates have been issued. 4 Shipboard incineration of sewage sludge and sludge oil generated during normal operation of a ship may also take place in the main or auxiliary power plant of boilers, but in those cases, shall not take place inside ports, harbours and estuaries. 6.1 Except as provided in paragraph 6.2 of this regulation, each incinerator on a ship constructed on or after 1 January 2000 or incinerator that is installed on board a ship on or after 1 January 2000 shall meet the requirements contained in appendix IV to this Annex… 6.2 The Administration may allow exclusion from the application of paragraph 6.1 of this regulation to any incinerator installed on board a ship before 19 May 2005, provided that the ship is solely engaged in voyages within waters subject to the sovereignty or jurisdiction of the State of which the ship is entitled to fly. 7 Incinerators installed in accordance with the requirements of paragraph 6.1 of this regulation shall be provided with a manufacturer’s operating manual, which is to be retained with the unit and which shall specify how to operate the incinerator within the limits described in paragraph 2 of the appendix IV of this Annex.
The vessel operator should have developed procedures which described the safe use of the shipboard incinerator.
The procedure should include: • Who is responsible for supervising the use of the incinerator. • Who is permitted to use the incinerator. • When and where incinerator use is prohibited for either garbage or sludge disposal considering: o The geographical position of the ship and proximity to land. o Any local regulations relating to the use of the incinerator. o Onboard operations. o The status of the machinery space. • What is permitted to be incinerated onboard considering the design of the incinerator and the restrictions imposed by MARPOL Annex VI. • The checks that must be conducted before the incinerator is used on each occasion. • The PPE that must be used when loading garbage into the incinerator. • The actions that must be taken if the incinerator fails or develops a fault. • The requirement to review a risk assessment for the safe use of the incinerator paying attention to the effectiveness of the safety interlocks fitted to garbage loading chutes. • The requirement to post clear and simple operating instructions at the incinerator controls. • The requirement to post a list of items that are not to be incinerated from a safety and/or regulatory perspective in the incinerator space. • How to dispose of incinerator ashes.
['Sight, and where necessary review, the company procedures which described the safe use of the incinerator.', 'Sight, and where necessary review, the risk assessment for the safe operation of the incinerator.', 'Inspect the incinerator and the garbage sorting area and verify that: o The incinerator appeared fully functional and operational. o Clear and simple operating instructions were posted at the incinerator controls. o A list of items that were prohibited from being incinerated was posted in the incinerator space. o The safety interlocks on the garbage loading chutes were properly connected and functioning. (as far as possible with the incinerator stopped) o There was no evidence of localised overheating or leaking of exhaust fumes on the exterior of either the combusti on chambers or the exhaust trunk. o There was no evidence of oil dripping around the incinerator casing and/or cooling space.', 'Interview an engineer officer who was responsible for the supervision of the incinerator to verify their understanding and knowledge of: o Who is permitted to use the incinerator for garbage disposal and what level of supervision must be maintained o The safe operating procedure for the incinerator. o The PPE that must be used when loading the incinerator with garbage. o The correct garbage loading process. o The safety interlocks that prevent the garbage loading chutes from being opened in the incorrect sequence or while the furnace is in operation. o The location of the incinerator emergency stop controls. o The items that were prohibited from being incinerated.
Expected Evidence', 'The company procedures which described the safe use of the incinerator.', 'The risk assessment for the safe operation of the incinerator.', 'The incinerator operation and maintenance manual.
Potential Grounds for a']
Industry Guidance IMO: Resolution MEPC.108(49).
Revised Guidelines and Specifications for Oil Discharge Monitoring and Control System for Oil Tankers. (Amended by resolution MEPC.240(65) but no text below affected) 3.1 Oil discharge monitoring and control system An oil discharge monitoring and control system, referred to in these Guidelines and Specifications as a monitoring system, is a system which monitors the discharge into the sea of oily ballast or other oil -contaminated water from the cargo tank areas and comprises the items specified in paragraph